The first thing you need to turn your attention to is reserving suitable accommodation at a local hotel for your out-of-town guests. The worst thing that could happen is to find out a few months before the reunion that all the rooms in town are £300 per room a night, or even worse, that all rooms in town have been reserved by a large conference or sporting event. For this reason, it is extremely important to reserve the accommodation at special rates at one or two select hotels well in advance of the big event. At most hotels, the minimum number of guest rooms required to make a block booking is 10 rooms per night. If you are looking for over 30 rooms per night, another excellent idea is to split the group block bookings between two or three hotels. By doing this, your guests can have a choice between different locations and prices.
You need to pique your family members’ interest in the reunion and to generate excitement amongst them. Advance preparation is the key. Start by selecting the perfect location. Our technology is best option for this, as it allows you to search multiple reunion locations at the same time. You want to find a reunion location that is central, so that every member of your family can reach the location easily. You also want to make sure the location has enough attractions and things to do for all ages, so that every member of the family, young and old, is excited about the trip. The worst thing that could happen would be to find out that all the rooms in town are £300 per room per night, or even worse, that all rooms in town have all been taken by a large conference or city-wide event. It's really important to reserve a block of rooms for your family reunion at special rates at a hotel in the perfect location with plenty of time to spare before the big event. At most hotels, the minimum number of guest rooms required to make a block reservation is 10 rooms per night; however, if you are holding a reception or using any of the event facilities at the hotel, the minimum number of rooms can often be reduced.
To accomplish this goal, don't start out by randomly calling hotels in multiple locations. You will not be doing your family or yourself any favours by reserving blocks of rooms at the first rates the hotels quote. You also do not have all the information on the hotel at this point; it is important to obtain complete and detailed descriptions of all amenities before you make any decisions. The first step is to see what rates are available on the internet. HotelPlanner.com (
www.HotelPlanner.com) is a great source to easily compare different hotel online rates. All you need to do is insert your family reunion location options and dates and HotelPlanner.com will do the rest. It will allow you to search hotel group rates in multiple cities at the same time in a clear and organised manner without hotel bias. It also allows you to sort through this information by location, price or hotel brand names. An account representative will also be assigned to you, who will help ensure your hotel deals are not only the best, but they will also help with the reservation process as well. This is extremely important, as very often when the room rate is low, the deal may include an onerous cancellation policy, a high cash deposit or other hidden costs such as mandatory resort fees. Your HotelPlanner.com account representative will be more than happy to help you through these and any other issues you may encounter. After choosing your hotel, they will set up an executive online booking website solely for your family reunion at no cost to you. This will help you keep track of your family members as they confirm their individual travel arrangements.