Class reunion hotels

Reserving group travel for your class reunion

Organising a reunion can be quite a task. However, there is no better way to renew old relationships and spend time strengthening current ones. It is an important time to renew class bonds and make new ones as well. You may also find out important new information about the past from classmates. With some advance planning, your reunion will be a success! Your classmates may be arriving by plane from all over the world or may be travelling a long way by train or car. With that in mind, here are some ideas to help you plan the perfect class reunion for everyone.

The first thing you need to turn your attention to is reserving suitable accommodation for the big event. The worst thing that could happen is to find out a few months before the reunion that all the rooms in town are too expensive or even worse, that all event space in town has been reserved by a large event. You also want to make sure your classmates from out of town can find accommodation. For this reason, it is extremely important to reserve rooms at special rates at one or two select hotels well in advance of the big event. At most hotels, the minimum number of guest rooms required to make a block booking is 10 rooms per night; however, if you are holding a reception or using any of the event facilities at the hotel, the minimum number of rooms can often be reduced. If you are looking for over 30 rooms per night, another excellent idea is to split the group block bookings between two or three hotels. By doing this, your classmates can have a choice between different locations and prices.

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You need to pique your classmates' interest in the reunion and to generate excitement amongst them. Advance preparation is the key. Start by selecting the perfect location. Our technology is best option for this, as it allows you to search multiple reunion locations at the same time. You want to find a reunion location that is central, so that every member of your class can reach the location easily. You also want to make sure the location has enough attractions and things to do for every member of the class. You don't want to find out that the hotels are all fully booked when you call looking for accommodation a few months before your class reunion so planning ahead is key: it is of the utmost importance to reserve a block of rooms for your reunion at special rates at a hotel in the perfect location with plenty of time to spare before the big event. At most hotels, the minimum number of guest rooms required to make a block booking is 10 rooms per night; however, if you are holding a reception or using any of the event facilities at the hotel, the minimum number of rooms can often be reduced.

To accomplish this goal, randomly calling hotels in multiple locations is not the answer. You will not be doing your class or yourself any favours by reserving block bookings at the first rates the hotels quote. You also do not have all the information on the hotel at this point; obtaining complete and detailed descriptions of all amenities before you make any decisions is really important. The first step is to see what rates are available on the internet. HotelPlanner.com (www.HotelPlanner.com) is a great source to easily compare different hotel online rates. All you need to do is insert your class reunion location options and dates and HotelPlanner.com will do the rest. It will allow you to search hotel group rates in multiple cities at the same time in a clear and organised manner without hotel bias. It also allows you to sort through this information by location, price or hotel brand names. An account representative will also be assigned to you, who will help ensure your hotel deals are not only the best, but they will also help with the reservation process too. This is extremely important, as very often when the room rate is low, the deal may include an onerous cancellation policy, a high cash deposit or other hidden costs such as mandatory resort fees. The HotelPlanner.com account representative will be more than happy to help you through these and any other issues you may encounter. After choosing your hotel, they will set up an executive online booking website solely for your class reunion at no cost to you. This will help you keep track of your classmates as they confirm their individual travel arrangements.