Candlewood Suites

It is important to us at Hawthorn Suites DFW Airport North that your event is spectacular. We will do all we can to assure you a wonderful affair. However, it is necessary to have an understanding of our policies regarding catered events to protect the interests of both the hotel and our guests. Please take a moment to review them below. Conditions of Agreement - The group agrees to begin the function at its scheduled time and to have guests and invitees vacate the designated function space at the scheduled departure time. The group further agrees to reimburse the Hotel for any overtime wage payments, other expenses or damages incurred by the Hotel because of the group or its attendee’s failure to comply with Hotel regulations.Credit Arrangements - The Hotel accepts all major credit cards for payment of a portion or the entire balance in your Master Account. In the event that the Group wishes to set up direct billing for the Master Account, the credit application must be completed and returned no later than sixty (60) days prior to arrival for approval by Hotel. In the event credit is not approved, or requested, you can settle your account with a major credit card, or full prepayment of all estimated charges which must be received thirty (30) days prior to arrival. Failure to remit payment when due will result in cancellation of all arrangements outlined in this Agreement and the Group shall be liable for amounts described in the cancellation option provision of this Agreement. The Hotel upon the request for a credit application will provide credit procedures to Group.Tax Exempt Status - The State of Texas requires a Tax Exemption Certificate from each organization prior to arrival. If this form is not received prior to arrival, the organization will not be considered exempt. Please note the hotel provides taxable services and does not qualify as "Tangible personal property".Confirmation of Set Up Requirements - Final room arrangements and other details pertaining to this function are outlined on the meeting room agreement, the Hotel reserves the right to change function rooms at any point should the number of attendees decrease, increase, or when the Hotel deems is necessary.Food and Beverage Policy - You may provide all food and beverage items served in a banquet or meeting room. Catered Food and Beverage items may be brought in from outside of the Hotel. You may provide a wedding cake from a baker of your choice.Tax and Service Charge - Room rental and audio/visual equipment are subject to a 9% Texas sales tax. Guarantees - It is the responsibility of the engager to notify the hotel of the final minimum guarantee of the number of guests for each event. Liquor Laws and Regulations - The Hawthorn Suites DFW Airport North is committed to a policy of providing legal, proper, and responsible hospitality. Alcohol may not be served to guests under the age of 21, and those unable to produce acceptable identification. We reserve the right to terminate the service of a